Pennsylvania
Transcription Services in Philadelphia, PA
Medical and legal transcription for Philadelphia practices, from $1.75 per minute. Dictate in the browser or upload a recording — or meet us at the Philadelphia office by appointment.
ScribeForms — Philadelphia1801 Market StPhiladelphia, PA 19103
By appointment only
This office is staffed and open by appointment. We work with local transcriptionists and partner legal practices here, and for onboarding we will usually come to your place of business rather than ask you to come to ours.
1801 Market St, Philadelphia, PA 19103
What we do for Philadelphia clients
Transcription, human-verified or AI-only
Upload audio or video, or dictate straight into the browser. You choose per job whether a person checks the transcript against the recording before you get it, and the finished document records which mode produced it — so you can always tell whether anyone reviewed it.
Dictate a form and get the form back
Upload a blank form, talk through the answers, and we write them into that same document in its own layout — not a summary of what you said. Every extracted field carries a confidence score and the quote from your dictation it came from.
A record that survives an audit
When someone approves a document we store who they were, a SHA-256 digest of exactly the content they saw, the version, and the time — plus how long elapsed between the transcript becoming available and the signature. You can export that certificate and a recipient can verify the digest without us.
Turnaround you pick per job
- 4-Day Standard — $1.75/min, delivered within four business days
- 48-Hour Rush — $2.50/min, delivered within two business days
- 24-Hour Same Day — $3.50/min, delivered within one business day
Human-verified orders carry a minimum: $25 for audio and documents, $30 for video. AI-only orders have no minimum. Recordings with heavy background noise, crosstalk, or strong accents are quoted at the difficult-audio rate, from $2.25 per minute. We tell you before work starts, never after.
How we work in Philadelphia
Local transcriptionists
We engage transcriptionists based here, so a reviewer working on a Philadelphiapractice’s files knows the local institutions and terminology that come up in them.
Partner practices
We work with legal practices in Pennsylvania to serve their clients, which is how we cover this market without asking anyone to send files to another state.
We come to you
For onboarding we would usually rather visit your office than have you visit ours. The Philadelphia office is available by appointment when meeting here suits you better.
What Pennsylvania law requires
Medical records
Pennsylvania requires a physician to retain a patient record for at least seven years from the date of the last medical service, and for a minor patient until one year after the patient reaches majority even where that runs past the seven years. The rule also prescribes what the record must contain rather than only how long it is kept: enough information to clearly identify the patient, who made each entry if not the physician, the date of the entry, and the patient’s complaints and symptoms, alongside clinical findings, diagnoses, test results, and treatments. A record that meets the retention period but not the content requirements is still deficient.
- 49 Pa. Code § 16.95 (medical records - seven years, minors to majority plus one year)
Legal transcripts
Pennsylvania governs court reporting through a uniform statewide chapter rather than leaving it to individual courts. Whoever takes, records, or transcribes a proceeding must certify that the transcript is true and correct and meets the format specifications set by the Supreme Court, and where more than one person contributed, each certifies their own portion. Court recorders are recertified every three years. Pennsylvania also has an explicit redaction mechanism: on its own motion or a party motion, the court may order the reporter or transcriptionist to redact confidential, personal, and financial identifiers before the transcript is filed.
- 201 Pa. Code Ch. 40 (Uniform Rules Governing Court Reporting and Transcripts)
- Pa. R.J.A. 4010 (format specifications and certification)
- Pa. R.J.A. 4001 (definitions - notes of testimony, original transcript)
The regulatory information on this page is general background compiled from public primary sources, not legal or compliance advice. Requirements change and vary by jurisdiction and by court. Verify current rules with the relevant authority or your own counsel before relying on them.