California
Transcription Services in San Jose, CA
Medical and legal transcription for San Jose practices, from $1.75 per minute. Dictate in the browser or upload a recording — or meet us at the San Jose office by appointment.
ScribeForms — San Jose150 S Almaden BlvdSan Jose, CA 95113
By appointment only
This office is staffed and open by appointment. We work with local transcriptionists and partner legal practices here, and for onboarding we will usually come to your place of business rather than ask you to come to ours.
150 S Almaden Blvd, San Jose, CA 95113
What we do for San Jose clients
Transcription, human-verified or AI-only
Upload audio or video, or dictate straight into the browser. You choose per job whether a person checks the transcript against the recording before you get it, and the finished document records which mode produced it — so you can always tell whether anyone reviewed it.
Dictate a form and get the form back
Upload a blank form, talk through the answers, and we write them into that same document in its own layout — not a summary of what you said. Every extracted field carries a confidence score and the quote from your dictation it came from.
A record that survives an audit
When someone approves a document we store who they were, a SHA-256 digest of exactly the content they saw, the version, and the time — plus how long elapsed between the transcript becoming available and the signature. You can export that certificate and a recipient can verify the digest without us.
Turnaround you pick per job
- 4-Day Standard — $1.75/min, delivered within four business days
- 48-Hour Rush — $2.50/min, delivered within two business days
- 24-Hour Same Day — $3.50/min, delivered within one business day
Human-verified orders carry a minimum: $25 for audio and documents, $30 for video. AI-only orders have no minimum. Recordings with heavy background noise, crosstalk, or strong accents are quoted at the difficult-audio rate, from $2.25 per minute. We tell you before work starts, never after.
How we work in San Jose
Local transcriptionists
We engage transcriptionists based here, so a reviewer working on a San Josepractice’s files knows the local institutions and terminology that come up in them.
Partner practices
We work with legal practices in California to serve their clients, which is how we cover this market without asking anyone to send files to another state.
We come to you
For onboarding we would usually rather visit your office than have you visit ours. The San Jose office is available by appointment when meeting here suits you better.
What California law requires
Medical records
California frames retention as professional conduct rather than as a standalone records statute. Business and Professions Code § 2266 provides that failure to maintain adequate and accurate records relating to the services provided to patients, for at least seven years after the last date of service, itself constitutes unprofessional conduct - so a retention lapse is grounds for Medical Board discipline rather than only a compliance gap. The seven-year period was written into the section by SB 815, effective 1 January 2024; before that the provision required adequate records without stating a term. Note the standard has two limbs: records must be both adequate and accurate, so a complete file that misstates what was done does not satisfy it. Records for minor patients are kept until at least one year after the patient turns 18, providers billing Medi-Cal face a ten-year requirement, and a licensed provider that ceases operation must still preserve records for seven years following patient discharge.
- Cal. Bus. & Prof. Code § 2266 (unprofessional conduct - seven years from last service; as amended by SB 815, Stats. 2023 ch. 294 § 18, eff. 1 Jan 2024)
- Cal. Welf. & Inst. Code § 14124.1 (ten years for Medi-Cal providers)
- Cal. Health & Safety Code § 123145 (preservation on ceasing operation)
Legal transcripts
California requires transcripts used as the official record to be certified by a licensed Certified Shorthand Reporter (CSR). A licensee must list their CSR number on both the transcript cover page and the reporter certificate, which is how a court or opposing counsel verifies a transcript is genuine. Since 1 January 2023, reporters transcripts must be delivered in electronic form unless a party entitled to the transcript requests paper. Formatting is prescribed: lines are consecutively numbered and double- or one-and-a-half-spaced.
- Cal. Code Regs. tit. 16, § 2406 (CSR number on cover page and certificate)
- Cal. Code Civ. Proc. § 271 (electronic delivery default since 2023)
- Cal. Rules of Court, rule 8.130 and rule 8.144 (reporters transcript and form of record)
The regulatory information on this page is general background compiled from public primary sources, not legal or compliance advice. Requirements change and vary by jurisdiction and by court. Verify current rules with the relevant authority or your own counsel before relying on them.