Washington
Transcription Services in Seattle, WA
Medical and legal transcription for Seattle practices, from $1.75 per minute. Dictate in the browser or upload a recording — or meet us at the Seattle office by appointment.
ScribeForms — Seattle1001 4th AveSeattle, WA 98154
By appointment only
This office is staffed and open by appointment. We work with local transcriptionists and partner legal practices here, and for onboarding we will usually come to your place of business rather than ask you to come to ours.
1001 4th Ave, Seattle, WA 98154
What we do for Seattle clients
Transcription, human-verified or AI-only
Upload audio or video, or dictate straight into the browser. You choose per job whether a person checks the transcript against the recording before you get it, and the finished document records which mode produced it — so you can always tell whether anyone reviewed it.
Dictate a form and get the form back
Upload a blank form, talk through the answers, and we write them into that same document in its own layout — not a summary of what you said. Every extracted field carries a confidence score and the quote from your dictation it came from.
A record that survives an audit
When someone approves a document we store who they were, a SHA-256 digest of exactly the content they saw, the version, and the time — plus how long elapsed between the transcript becoming available and the signature. You can export that certificate and a recipient can verify the digest without us.
Turnaround you pick per job
- 4-Day Standard — $1.75/min, delivered within four business days
- 48-Hour Rush — $2.50/min, delivered within two business days
- 24-Hour Same Day — $3.50/min, delivered within one business day
Human-verified orders carry a minimum: $25 for audio and documents, $30 for video. AI-only orders have no minimum. Recordings with heavy background noise, crosstalk, or strong accents are quoted at the difficult-audio rate, from $2.25 per minute. We tell you before work starts, never after.
How we work in Seattle
Local transcriptionists
We engage transcriptionists based here, so a reviewer working on a Seattlepractice’s files knows the local institutions and terminology that come up in them.
Partner practices
We work with legal practices in Washington to serve their clients, which is how we cover this market without asking anyone to send files to another state.
We come to you
For onboarding we would usually rather visit your office than have you visit ours. The Seattle office is available by appointment when meeting here suits you better.
What Washington law requires
Medical records
Washington is unusual in having almost nothing to say about physicians and a great deal to say about hospitals. There is no general statute requiring an individual practitioner to retain a patient record for any particular period; the Washington Medical Commission publishes a guideline rather than a rule, and the state medical association recommends ten years from the last patient contact, twenty-one years from a minor patient's birth, and six years from a patient's death. Hospitals are in an entirely different position. RCW 70.41.190 was amended effective 27 July 2025 to require that all hospital medical records be retained for a minimum of twenty-six years from creation - one of the longest fixed periods in the country - and the requirement reaches back to records still in a hospital's custody on that date rather than applying only going forward. For a clinician who works in both settings, the practical consequence is that the same dictation may be governed by a recommendation in one building and a twenty-six-year statutory duty in the other.
- RCW 70.41.190 (hospital records; minimum 26 years from creation; amended effective 27 July 2025)
- Washington Medical Commission, Retention of Medical Records (guideline, not a rule - no general statutory period for practitioners)
- WSMA guidance: 10 years from last contact; 21 years from a minor's birth; 6 years from death
Legal transcripts
Washington prohibits anyone representing themselves as a court reporter without first obtaining a certificate from the Department of Licensing. Certification comes through a state-recognised examination, NCRA or National Stenomask Verbatim Reporters Association credentials, or reciprocity from another state, and the state exam requires 95 percent accuracy. Washington also sets explicit retention periods for the underlying record rather than only the transcript: transcribed notes must be kept at least three years, and untranscribed notes at least ten years or longer where a statute requires it.
- Wash. Dept. of Licensing - Court Reporter certification
- Note retention: three years transcribed, ten years untranscribed
The regulatory information on this page is general background compiled from public primary sources, not legal or compliance advice. Requirements change and vary by jurisdiction and by court. Verify current rules with the relevant authority or your own counsel before relying on them.